Be A Scout: Frequently Asked Questions
BeAScout.org offers families interested in joining Scouting a way to quickly connect with a unit in their local area.
Units can choose which leaders will receive and respond to parent inquiries. Units may provide prospective families with a unit description, link to a unit website, key contact person, meeting place and schedule.
Parents may choose to submit an application for membership through the BeAScout.org system. Online membership applications are paid by debit/credit card and must be approved in My.Scouting.org by the unit leader.
What role does the council staff play in making this system a true joining opportunity for families?
District executives train volunteers, monitor the effectiveness of the communications taking place, and manage responses to parents when inquiries are sent directly to the council office.
What information is an interested parent required to provide?
Required: Youth’s name, age, and grade, as well as the parent’s name and address, phone number, and email address. Parents can also ask a question and/or provide a brief message, e.g., “My son was a Scout and will be attending the local public high school in January.” Parents decide which unit shown on the map will receive their emailed inquiry.
What happens after the parent transmits the information?
The parent receives a message almost immediately indicating that the inquiry has been successfully sent and that he/she will hear from someone involved in Scouting very soon.
If a Pack, Troop, or Crew has provided BeAscout.org with a contact person and a related email address, the parent’s inquiry is sent to the unit’s contact person. The parent then receives a call or email message from a unit representative and the youth is invited to join in local activities.
If a Pack, Troop, or Crew has not populated the unit pin in BeAScout.org with unit contact(s), the parent’s inquiry is transmitted to the council, and the district executives determine how best to respond to each parent and how to offer a personal invitation to join in Scouting activities.
Are there any time deadlines or other requirements for responding to the parent’s inquiry/message?
Parents should get a call or email reply quickly, i.e., within 72 hours.
Does the BeAScout system need unit leaders’ email addresses?
Yes, email addresses of the primary and alternate contacts.
Why are chartered organization representative and committee chairman email addresses needed?
Their email addresses are needed for the Online application approval process.
What is unit pin management?
Unit pin management is the function used for setting up a pin with information that will appear on the map.
Do new units automatically have a unit pin on the map?
No. Unit pins must be made active. Click here for instructions to activate your unit pin.
Can I have my unit pin active without taking applications?
Yes. Pin status can be active and apply status can be inactive at the same time.
Can I have my apply status active and not my pin status?
No. Pin status must be active.
What is Unit Lead Management?
Unit Lead Management is the function used for communicating with leads (prospects) who are requesting more information about Scouting.
What is Application Management?
Application Management is the function used for reviewing and approving applications. This tool is available to certain unit leaders in the My.Scouting.orgsystem.
How does a volunteer access BeAScout?
BeAScout access for volunteers is done through their My.Scouting.org account based on position.
I logged into my My.Scouting.org account but do not see a BeAScout link.
Initial unit pin setup can be done by a unit leader, chartered organization representative, or committee chairman. They can give access to three additional registered volunteers in the unit. Click here for instructions to activate your unit pin.
Who can approve adult application(s)?
Adult applications are approved by the chartered organization representative and committee chairman.
Who can accept youth application(s)?
Youth applications can be accepted by the unit leader, chartered organization representative, and committee chairman.
Can a prospect (lead) ask for information without applying?
Yes. They would click on the unit pin tab “Request more information.”
Is there training on how to set up the unit pin?
Yes, Unit pin setup training is available online at www.Scouting.org/membership/youth_recruitment this is the membership Impact website under youth recruitment.
Is there training on how to manage leads?
Yes, manage lead training is available online at www.Scouting.org/membership/youth_recruitment under “Youth Recruitment”.